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Installations Administrator

Position:                   Installations Administrator

Department:           APAC Installation Operations

Location:                  APAC

Position Type:        Full Time

Reports to:              Director of Operations, APAC

The Installations Administrator is responsible for all installations and site survey scheduling as well as performing general administrative duties for the Installations department.

 

Key Responsibilities:

 

  • Creation and on-going administration and management of department reports, tracking tools, documents, and templates.
  • Ensure deployments compliance with company standards and procedures.
  • Identify process gaps and propose solutions.
  • Monitor and track process adherence.
  • Work with management to assign Project Managers to projects.
  • Work with the Installation Managers and Installation Team Leads to schedule installs.
  • Resolve scheduling conflicts.
  • Maintain schedule, ensure that it is current.
  • Work with various internal and external contacts to schedule site surveys and site visits.
  • Collect, analyze and report on KPIs to present to executives.
  • Assist Deployments Management in the development of presentations.
  • Receive, screen and assist with the response preparation to all received RFP’s.
  • Perform general administrative duties for the department.
  • Track installer overtime, lieu days, vacation time, etc.
  • Maintain department equipment inventory.
  • Provide installers with the proper documentation to cross international borders.
  • Aid installers in Work Permit and Visa Applications for travel to various countries.
  • Maintain Technical Deployment Engineers Daily workload schedule.
  • Perform additional duties for the Installations department as requested.

 

Qualifications:

 

  • 3 or more years’ work experience in a similar position (previous experience in Project Management Administration an asset).
  • Post-secondary Education in a related discipline.
  • Advanced skills with Microsoft Office products with emphasis on MS Dynamics CRM and Excel.
  • Strong knowledge of general office procedures and ability to write and format moderately complex correspondence, including memos, emails, etc.
  • Demonstrated ability to prioritize a multitude of tasks from a variety of sources.
  • Strong time management capability.
  • Ability to work independently and take initiative.
  • Excellent organizational skills.
  • Strong verbal and written communication skills.
  • Demonstrated problem solving skills.

 

Personal Attributes:

 

  • Highly organized with excellent attention to detail.
  • Excellent written and verbal communication skills.
  • Positive, persistent attitude and the ability to work as a team member.
  • Excellent time management skills.
  • Flexible and self-motivated.

To submit your application, email your resume to apac.hr@guest-tek.com

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